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NBSTSA Policy for Candidate Information Security


Examination security and confidentiality of all examination materials and data are of utmost concern during every phase of development administration and storage. The testing center strictly enforces examination security.
The testing company maintains an item bank for the NBSTSA that is secure and is maintained within their database with indefinite retention. In addition, candidate data and pass/fail statistics are also maintained in their database.


Internally, the following records are maintained as a paper file and are also stored electronically within the NBSTSA database:


Candidate application

 

 

The most advanced information technology security measures are in place to prevent undue access to candidate records, both internally and within the testing company database.


If a potential employer requests proof of certification for a practitioner, and the NBSTSA does not find such proof either internally or within the database of the testing company, then the practitioner is asked to provide the certificate issued for certification and the number issued along with the certificate. This policy is in place to prevent the proliferation of fraudulent credentials and to protect the patient.

 

NBSTSA Policy for Late Renewal

 

Philosophy

 

The NBSTSA believes that renewal for certification should be through professional development, as acquired through continuing education credits, rather than by entry-level examination. Professional development allows the practitioner to keep abreast of the rapidly changing technologies necessary for intraoperative practice, strengthening the quality of the credential and increasing patient safety through better overall preparedness.

It should be noted that if credits were not completed (meaning that the correct amount were not earned within the renewal cycle) then the policy does not apply, and the certification examination must be taken for renewal.

 

IMPORTANT: Individuals whose certification has lapsed will be issued a new certification number upon satisfying renewal requirements.

 

Penalty Fees

0 – 1 month past expiration:  $50 standard renewal fee + $0 penalty fee = $50.00
1 – 3 months past expiration: $50 standard renewal fee + $100 penalty fee = $150.00
3 – 6 months past expiration: $50 standard renewal fee + $200 penalty fee = $250.00
6 – 9 months past expiration: $50 standard renewal fee + $300 penalty fee = $350.00
9 – 12 months past expiration: $50 standard renewal fee + $400 penalty fee = $450.00
12 – 18 months past expiration: $50 standard renewal fee + $500 penalty fee = $550.00
18 – 24 months past expiration: $50 standard renewal fee + $600 penalty fee = $650.00
After 24 months, the applicant must re-take the certification examination and pay the fee for renewal by examination.

 

Appeals Policy


Individuals have the right to appeal decisions made by the NBSTSA regarding their certification and/or eligibility for certification and/or recertification. Pass/fail examination scores are not appealable to the Board of Directors and is addressed under the complaint policy.

 

  1. An individual submits a written appeal by mail to the NBSTSA Board of Directors with current correspondence associated with the appeal (i.e. examination denial notification) and supporting documentation (i.e. letters of recommendation, proof of graduation) with $100.00 non-refundable fee.
  2. Appeals are heard by the NBSTSA Board of Directors at the scheduled spring & fall meetings.
  3. Candidates will be notified by the NBSTSA office of the final decision from the Board of Directors. Once a decision has been made by the NBSTSA Board of Directors, there is no further appeal process.

 

Complaint Policy


Complaints to the NBSTSA about NBSTSA certification programs may come from applicants, examinees, certificants, and NBSTSA recognized surgical technology and surgical assisting program faculty.

 

  1. Individuals with complaints which do not fall within the parameters of the NBSTSA Appeals Policy may submit their complaint in writing to the NBSTSA. Complaints must be in writing (no more than 30 days from the date of the alleged concern), signed by the complainant(s), and addressed to the Credentialing Manager of the NBSTSA. Unsigned letters will be returned to the complainant(s). Complaints must be related directly to NBSTSA certification program policy and procedures. No other complaints will be considered by the NBSTSA. Acknowledgement of the complaint is provided to the complainant(s) upon mailers request (i.e. certified mail confirmation).

  2. Complaints are handled by the NBSTSA staff and are not appealable to the NBSTSA Board of Directors.

  3. Once a complaint has been investigated and addressed, it is final and considered closed. Complaints will be addressed within 30 days from receipt.

  4. Names of those issuing complaints will be held in strictest confidence by the NBSTSA, unless written permission is granted to reveal name(s). This requisite shall be waived in the event the NBSTSA is required to turn over any documentation as determined by a bona fide judicial or governmental process.

  5. Complaints may include, but are not limited to, issues regarding: testing administration center, expired authorization to test period, re-test authorization period, candidate handbook information and other NBSTSA publications.


Certified First Assistant (CFA) Eligibility Policy

 

Candidates may establish eligibility to take the CFA examination under the following conditions:

 

  1. Candidate is a graduate from a NBSTSA recognized surgical assisting program. Candidates applying under this eligibility are required to submit one of the following: official notarized letter (on institutional letterhead) from the program director, certificate of completion, or official transcripts.

  2. Candidate holds current CST certification plus minimum 350 cases and 2 years of experience as a surgical first assistant during the last 4. Candidates applying under this eligibility are required to submit two notarized Surgical Experience Verification Forms completed by two separate direct supervisors (MD or Surgical Supervisor) and surgical procedure logs documenting a minimum of 350 procedures and two full years of SFA experience during the last four years.

    Surgical Procedure Logs MUST be word-processed and include:

    · Candidate’s Name

    · Procedure

    · Date of Procedure

    · Candidate’s Role (delineating the SFA/ First Assistant role)

    View Sample CSFA Case Log

     

  3. Candidate is a current or previous CFA certificant renewing (must provide evidence of NBSTSA certification). 

  4. Candidate is a graduate from a NBSTSA recognized surgical assisting program that has had accreditation revoked, rescinded, or failed to renew accreditation. Candidates are eligible to take the CFA examination if the candidate was actively enrolled or graduated from the program at anytime it held the appropriate accreditation.

  5. Candidate is a graduate from a program undergoing accreditation. Candidate is eligible to take the CFA examination as long as they were actively enrolled when the accreditation site visit occurred and are subsequently eligible upon the official granting of accreditation.

 

The CFA examination authorization to test time limit is three months. Candidates who are unsuccessful in passing may re-test after three months from the last examination date. Candidates are required to pay the total testing fee (processing and examination) each time to test. Candidates may not test more than three times during any calendar year.

 

Certified Surgical Technologist (CST) Eligibility Policy

 

Candidates may establish eligibility to take the CST certifying examination under the following conditions:

 

  1. Candidate is a graduate from a NBSTSA recognized surgical technology program. Candidates applying under this eligibility are required to submit one of the following: official notarized letter (on institutional letterhead) from the program director, certificate of completion, or official transcripts.

  2. Candidate is a current or previous CST certificant renewing (must provide evidence of NBSTSA certification).

  3. Candidate is a graduate from a NBSTSA recognized surgical technology program that has had accreditation revoked, rescinded, or failed to renew accreditation. Candidates are eligible to take the CST examination if the candidate was actively enrolled or graduated from the program at anytime it held the appropriate accreditation.

  4. Candidate is a graduate from a program undergoing accreditation. Candidate is eligible to take the CST examination as long as they were actively enrolled when the accreditation site visit occurred and are subsequently eligible upon the official granting of accreditation.

 

The CST examination authorization to test time limit is three months. Candidates who are unsuccessful in passing may re-test after six weeks from the last examination date. Candidates are required to pay the total testing fee (processing and examination) each time to test. Candidates may not test more than three times during any calendar year.